The reason is that the alpha numerical classification is an elastic one.
Alphabetical filing system advantages.
Advantages disadvantages of filing systems.
An accurate method of filing.
Filing systems are used to keep documents organized and easy to find for employees.
This type of filing and classification system is sometimes known as a dictionary system.
Usually this type of system is best when small amounts of information are involved.
It is an indirect method of classification of filing.
Related topics are not kept together in this system.
The alpha numerical classification has the following advantages in addition to the advantages of both alphabetical and numerical classification.
All files and folders are given separate numbers.
It is highly elastic since new headings can be introduced at anytime and at any place without disturbing the.
Advantages of alphabetical classification of files 1.
In this filing alphabetical index is required.
The main advantage of this system is the ability to store and retrieve records alphabetically by.
A most people are familiar with this type of filing because libraries at least partially and home filing systems are usually alphabetical.
A file with an alphabetic heading is also easier to identify when it s out of the file system and in use.
This classification is very simple to understand and operate.
There are disadvantages to alphabetic filing when the number of files grows to several thousand.
Alphabetical topical systems classify information according to topic then file the topic labels in alphabetical order.
Files can be expanded to an unlimited extent.
Suitable for large offices having a large number of files and folders.
A filing system is set up and employees follow the.
The subject filing system method allows the data to be arranged based on the subject or topic.
It includes name address phone number subject and other information along with file number.
Hence there is no need of separate index for them.
In this system of classification the papers or records are classified in accordance with the first letter of the name in alphabetical order.
Alphabetical filing has several advantages.
A most people are well known with this type of filing because libraries at least partially and home filing systems are usually alphabetical.
B the staff should be able to learn and come to be comfortable with the law in a timely manner.
The more files you have the greater risk of having the same name on more than one file.
The telephone directory is a good example of such a classification.
