Alphabetical Filing System Rules

Ala filing rules developed in the late 1970s by the rtsd filing committee and published in 1980 presents rules for the arrangement of bibliographic records whether displayed in card book or online format.

Alphabetical filing system rules.

An initial or name using just one letter comes before a complete name starting with the same letter. Arma has published a list of alphabetic filing rules containing standard rules for storing records alphabetically. The filing method under which files and folders are arranged in order of number is called numerical classification. Basic filing terms.

The names of individuals are indexed alphabetically by using their last names first their first names or initials and finally their middle initials or names. If you re using an alphabetical system you ll file numbers in ascending order that is smallest to largest the same way you would proceed through the alphabet. It is an indirect method of classification of filing. There are several rules applying to alphabetical filing.

1 letter by letter in which spaces between words are disregarded 2 word by word and 3 unit by unit in which every word abbreviation and initial is considered a separate unit. Order files alphabetically according to their indexed name. Before learning the 12 filing rules an understanding of filing terms is necessary. When you get to letters initials go first within their letter designation.

Use increasingly specific information to distinguish between and order separate items. There are three types of alphabetic filing. Which one goes first. Here each word abbreviation and initial is considered as a separate unit.

The general rule for filing alphabetically is to arrange items in order from a first to z last. All files and folders are given separate numbers. Lampe both begin with the letter w. When performing alphabetical filing file according to the letter of the alphabet.

In this filing alphabetical index is required. Filing rules may differ slightly by organization and may include filing by date. Here each word is filed on the basis of the first letter. The 12 rules you will learn in this chapter follow the same principles as the arma rules.

The two basic filing rules are alphabetical and date filing. In this version spaces between the words are disregarded. For date filing file your most recent files on top. These rules are letter by letter or character by character rules.